Point and click has replaced hand entry for traffic citations and district court clerks around the state love it.
"It's great. It's saving us a lot of time. We don't have to enter all the information from the ticket, we just pull it over and it syncs with our system," said Ann McNett, Chief clerk for the 30th Judicial District out of Barber County who was visiting the Pratt County District Court.
The new system is called DigiTicket. The Kansas Highway Patrol put it on-line in November 2012 in a few counties then brought it on-line in other counties and now it is operating state wide, said Kansas Highway Patrol Trooper Adam Winters who is the agency contact for DigiTicket.
Using the DigiTicket system, a KHP trooper pulls over a violator as usual but that's when things change. When the trooper issues a citation they no longer have to write it out by hand.
The trooper takes the drivers license, registration and proof of insurance to the patrol car and enters the information into the DigiTicket system on a laptop computer. A copy of the citation is printed out and given to the driver.
Another change is that violators no longer have to sign a ticket, Winters said.
Once the information is in the system, the local clerk of the District Court can directly access the information from their computer without having to enter the citations manually.
Before DigiTicket came on-line, KHP troopers would write out the tickets by hand then take them to the district court clerk where they would be entered by hand onto the computer, McNett said.
It takes about two minutes to enter a ticket into the computer. Pratt County has from 3,000 to 4,000 citations every year so not having to manually enter each ticket is a huge time saver, said Johnna Roberts, Pratt County Clerk of the District Court.
Part of the time savings is not having to read KHP troopers handwriting that can, at times, be difficult to interpret, Roberts said.
Another time saving factor is that district court clerks no longer have to file citations alphabetically and then once they were paid re-file them in a paid drawer.
State troopers have all liked the new system because it makes it much easier for them to enter data.
"All in all, it's been very positive feedback," Winters said. "It really streamlines the process between the court and us."
Troopers watched several training videos to get acquainted with the system. Training included some frequently asked questions.
Since KHP cars already had computers and printers, cost to the KHP was just for the program and training.
The district courts also get an additional time savings when violators pay their fines on-line at citepayusa/ks.com because, combined with DigiTicket, the clerks never have to touch a ticket.
With state funding cutbacks, DigiTicket has helped relieve the clerk's workload.
"A lot of our offices have been short handed for a longtime. It's very time consuming," McNett said.